Stokk
Plan · Purchasing

Every order, drafted before you wake.

Purchasing starts with the Morning Brief: every supplier on one board, sorted by what it needs from you today. Open one and the order is already there, sized to your stock policy, rounded to the pack and checked line by line by Stokk AI. Change what you like, then send.

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Purchasing /Supplier board

Sunday 25 October

2 orders to place today, 2 more this week

€30,380 today at landed cost

In stock at stores88%

69 of 553 store shelves empty · target 95%

1 draft never sent1 late deliveryConfirm 3 supplier rhythms
  • Ostara BotanicalsAI checked

    Last delivery 11 weeks ago. 14 items run out before an order could land. Empty items normally sell €3,180 a week.

    Shelves empty 31 of 126(25%)
    €18,420
    64 lines · today
  • Fjell Ceramics

    Last delivery 3 months ago. An order lands around 3 Nov but does not cover it. Empty items normally sell €2,240 a week.

    Shelves empty 22 of 98(22%)
    €11,960
    38 lines · today
  • Harbour Linen Co.

    Reaches its low level around 29 Oct. Delivered 8 Oct.

    Shelves empty 6 of 84(7%)
    €7,305
    29 lines · by 29 Oct
  • Kettle & Crane

    Planned order on 28 Oct. Last delivery 5 weeks ago.

    Shelves empty 3 of 61(5%)
    €4,890
    17 lines · planned 28 Oct
  • Marlow Paper Co.

    Arriving 27 Oct.

    Shelves empty 4 of 52(8%)
    Nothing to order yet
  • Selby Brushworks

    Order from 2 Oct is late. Still coming?

    Shelves empty 2 of 40(5%)
    Nothing to order yet
  • Nordvik Glass

    Covered until about 6 Dec.

    Shelves empty 0 of 47(0%)
    Nothing to order
  • Tindur Outdoor

    Only €640 to order. Waiting until it is worth shipping. 1 store shelf empty.

    Shelves empty 1 of 33(3%)
    Nothing to order
  • Brisa Home

    Phasing out. Selling through what is left, no new orders.

    Shelves empty 0 of 12(0%)
    No new orders
Fig. 1 The Morning Brief for purchasing. Sample shop, real screen. The tabs work.
Runs on top of
  • Oracle NetSuite
  • Microsoft Dynamics 365 Business Central
  • Shopify
  • DK
01Before Stokk

Ordering shouldn’t eat your Monday.

In most shops the order is rebuilt from memory every week: a spreadsheet, last month’s sales, a hunch about the supplier who always ships late. It takes hours, and the shelves still go empty.

How it usually goesWith Stokk
  • Every order rebuilt in a spreadsheetEvery order drafted overnight, ready when you are
  • Four thousand rows to scrollOne line per supplier, the urgent ones on top
  • A stockout reads as a slow sellerDays out of stock don’t count against demand
  • Christmas stock ordered in DecemberSeasonal lines bought for the season, in time
  • Supplier quirks live in one person’s headWritten once in the supplier’s file, read on every check
  • Orders forgotten once they’re sentOn the way and late deliveries on the same board
02What it does

A purchasing manager that never takes a day off.

Stokk does the arithmetic for every item at every store, every night. You make the calls that need a person.

  1. 01

    The Morning Brief

    Each morning every supplier gets one status: order today, this week, on the way, covered or phasing out, with a sentence that says why.
  2. 02

    Orders drafted to your policy

    Quantities top up to the days of stock you set per supplier, rounded up to the pack and valued at landed cost.
  3. 03

    Tops up to, and fit to budget

    Cash tight this month? Top up for fewer days or fit the order to a budget, and Stokk tells you how much sooner the next order comes.
  4. 04

    Why this qty

    Click any line for the arithmetic in plain words: what it sells, what is in stock and on the way, and the pack it rounds to.
  5. 05

    Stokk AI checks every line

    When you open an order it reads the history, last year’s season and your notes, then raises, lowers or questions the lines a good buyer would.
  6. 06

    Supplier and item files

    Write down what you know once: shutdowns, short-ships, the size that replaced another. Stokk AI reads it every time it checks.
  7. 07

    On the way, and late

    Unsent drafts, orders on their way and late deliveries sit on the board as tickets. Mark one arriving and the warehouse sees it coming; it closes itself when the delivery is booked in.
  8. 08

    Store-direct orders

    When a supplier delivers straight to a store, the store orders against its own sales, without counting on warehouse stock.
03On screen

Open a supplier. Everything you need is on one page.

The same screens your buyer uses, on sample data. The order below is live: drag the days, fit it to a budget, click a line.

Supplier board /Ostara Botanicals

Ostara Botanicals

Lead time 21 days · lands around 15 Nov · order today

€18,420
64 lines at landed cost
Tops up to
60 days
As your stock policy says. Next order as planned.
ItemOrderValueAI
OB-HW-500
138€580
OB-BL-250
126€7691
OB-RD-100
24€235
OB-CN-220
108€7992
OB-PM-075
0
OB-BS-300
18€124
OB-RS-100
6€343
OB-HC-075
04
8 of the order’s items shown. Click a line to see why.
Why this qty · Fig Leaf Candle 220 g

Sells about 0.7 a day across 6 stores: 51 in three months, counted over the 78 days it could be bought. None in the warehouse, nothing on order. 60 days needs about 39. Rounded up to the pack of 6: 42.

Stokk AI: Raised 42 to 108. Last year it sold 2.6 times its usual rate from November. This order lands around 15 Nov, so it is bought for the season.

Fig. 2 The order, line by line. Stokk’s numbers next to the order, Why this qty under the grid, Stokk AI’s notes in the margin.
Suppliers/Ostara Botanicals/Supplier file
What we know

Closes for the first two weeks of August. Anything for September has to be ordered by mid July.

Short-ships the gift sets before Christmas, every year. Order them in October and expect about 80% to arrive.

The 250 ml lotion replaced the 200 ml in June. Treat the old size’s sales as this one’s.

Free freight over €8,000. Below that it costs €240 a shipment.

Edited by Mia, 12 Sep

Policy
Orders every
30 days
Lead time
21 days
Tops up to
60 days
Minimum order
€8,000
Status
Active
Fig. 3 The supplier file: what your team knows, written once and read on every check.
Supplier board/Rhythms

Stokk suggested how often to order from each supplier, from your order history. Confirm it, or change the days.

SupplierOrders every
Harbour Linen Co.
Suggested from 9 past orders
45 daysConfirm
Kettle & Crane
Suggested from 12 past orders
30 daysConfirm
Tindur Outdoor
Suggested from 4 past orders
90 daysConfirm
Fjell Ceramics
Set by you
60 daysConfirmed
Fig. 4 Rhythms: Stokk guesses each supplier’s cycle from past orders. You confirm it once.
04What changes

Fewer empty shelves, less cash on the wrong ones, and your Mondays back.

Fewer
empty shelves
Orders are sized on what items sell when they’re in stock, and land before the shelf runs dry.
Hours back
every ordering day
The order is drafted before you open it. You spend your time on the lines that need a decision.
Less cash
in slow stock
Small orders wait until they’re worth shipping, and slow lines stop being topped up out of habit.

What the way of working changes, stated directionally rather than as audited figures. Results vary with category mix, lead times and the quality of the data in your ERP.

05Stokk AI

A second pair of eyes on every line, the moment you open the order.

Stokk’s numbers are arithmetic: rate, stock, policy, pack. Stokk AI is the judgement on top. It reads thirteen months of sales and in-stock history for every item, last year’s season, the stock in every store, the sizes that replaced older ones, and what your team wrote in the supplier and item files.

Then it changes the lines a good buyer would change, asks about the ones it can’t settle, and writes down why.

What people ask about Purchasing.

Does Stokk send orders on its own?
No. Stokk drafts and explains, Stokk AI can suggest changes, and a person sends. Nothing reaches a supplier until someone presses send.
Where do the quantities come from?
Each item’s sales at each store, counted over the days it could actually be bought and adjusted for the season, less what is in stock and on order, topped up to the days of stock you set for that supplier and rounded up to the pack.
What if we disagree with a line?
Change it. Every line is editable, and Why this qty shows the arithmetic behind it, so a disagreement is about a number you can see, not a black box.
We order some suppliers only a few times a year.
Set the rhythm per supplier. Stokk sizes each order for the gap until the next one, and waits when an order is too small to be worth shipping.
How much setup does it need?
Very little. Once your ERP is connected and your history imported, Stokk suggests how often to order from each supplier based on past orders. You confirm it, set the lead time, and add notes to supplier files as you go.
Works with

Same stock, same sales, same login. The next module is a switch, not a project.

08:00, any morning

Tomorrow’s orders, drafted tonight.

A 20-minute demo on a working sample: the Morning Brief, an order, and Stokk AI checking it. If Stokk isn’t right for your shop, we’ll say so on the call.

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