Know it got done, without walking the floor.
Daily checklists, weekly jobs and one-off tasks pushed to every store or one person. Staff tick them off right on the dashboard, with a photo or a written answer when you ask for one, and you see every store at a glance.
- Put up the autumn windowDue yesterday · photo needed
- Opening checklistEvery day
- How many Advent sets in the back?Needs an answer
- Face up the front tablesEvery day
- Wipe down the glass shelvesAny day this week
- Put up the autumn windowOverdue4 of 6 stores
- How many Advent sets in the back?Today5 of 6 stores
- Opening checklistToday6 of 6 stores
- Wipe down the glass shelvesThis week2 of 6 stores
The checklist on the back-room wall isn’t working.
Jobs are passed on by word of mouth, the opening checklist is a laminated sheet, and the only way to know the window went up is to drive over and look.
- A laminated checklist on the wallToday’s tasks at the top of the dashboard
- Jobs passed on by word of mouthPushed to every store, or to one person
- Driving over to check the windowA photo when it’s done
- Chasing six stores for one numberEvery store’s answer in one place
- Yesterday’s missed jobs pile upMissed routines skipped, the list stays honest
One list that tells the floor what to do today.
Routines and one-off jobs together, overdue first, on the page staff already land on.
- 01
Today first
Overdue at the top, then today, then this week, so staff see what’s burning and what’s coming. - 02
Daily and weekly routines
Set a routine once, every day or on chosen weekdays, and it appears on time. Missed ones are skipped, not piled up. - 03
One-off jobs
Push a task to every store, a few, or one person, with a due date. - 04
Photo proof
Ask for a photo on completion when you want to see it was done. - 05
Written answers
Ask a question as a task and each store types its reply. You read them all in one place. - 06
Attachments
Attach a flyer or a PDF so the instructions travel with the task. - 07
On every dashboard
The checklist sits at the top of the page staff land on, so nobody has to go looking for it. - 08
Anyone can add one
Store logins add tasks to their own store’s list. Managers and buyers get the full form.
One question, six stores, no chasing.
A task can be a question. Every store answers when they tick it off.
- Harbour St11 sets, top shelf in the back room08:42
- Old Town409:05
- RiversideNone left. Sold the last two Saturday09:12
- Market Sq810:30
- Northgate6, plus 2 damaged boxes10:41
- EastsideNot yet
Every store run the same way, even on your day off.
- Fewer
- jobs that slip
- Each task stays on the dashboard until it’s done.
- Proof
- without the drive
- Photos and answers come back to you.
- One
- list for everyone
- Routines and one-off jobs together, today first.
What the way of working changes, stated directionally rather than as audited figures. Results vary with category mix, lead times and the quality of the data in your ERP.
What people ask about Tasks.
Can a task repeat?
Can a task ask a question?
How does a shared store login work?
Can managers see each store?
Same stock, same sales, same login. The next module is a switch, not a project.
Run every store as if you were standing in it.
Half an hour on a working sample: a store’s list, a task with photo proof and every store’s answers. If Stokk isn’t right for your shop, we’ll say so on the call.