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The supplier board at /purchasing/board shows every supplier you buy from and whether you need to order. Stokk refreshes the figures every night and prepares the order. You review it, change what you want and submit it.
The headline says how many orders to place today and this week, and what today's orders cost. The bar on the right is the share of store shelves that have stock, against the 95% target. One shelf is one item at one store where it sells.
Each supplier is one row, the most urgent first. Open ordersshows a ticket for every draft that was never sent (amber, because Stokk does not count it as on order) and every order on the way (blue with its due date, green once it is marked arriving, red when it is late). Click a ticket to open the order. Your own draft opens in the order composer so you can finish it; anyone else's opens as the order, where you can read or cancel it. The tabs filter the list:
Each supplier has three numbers, shown on its page under "How Stokk orders from them":
An order tops the warehouse up to "keep at least" plus one order cycle, counting what is already on the way and what the stores need to reach their own level. Stokk orders earlier if sales pick up, and waits if an order would be too small to ship. Sales are counted only on days the item was in stock, so an item that sat empty for weeks is not mistaken for a slow seller.
A "Stokk's guess" label means you have not confirmed these numbers yet. Press Looks right or Change.
Press Reviewon a supplier to open its order: every item with Stokk's quantity, why, and what it costs. You can order for fewer days or to a budget when cash is tight. See Reviewing a supplier order.
Confirm supplier rhythms lists every supplier with its delivery time, how often you order and how much the warehouse keeps. Change a number and save, or confirm the ones that look right in one go.
When you open an order, Stokk checks every line like a senior buyer and leaves its judgment in the Stokk column. See Stokk's review.
If reordering an item would buy far more than Stokk keeps, because the pack is large or it barely sells, Stokk leaves it out and lists it under Not worth reordering?. Choose Order anyway to keep it, or Let it run out to sell what you have and stop being asked.
When a supplier confirms delivery, press Arriving on the order and pick the date. Stores then see it under Incoming Transfers, with the items they are out of marked, and the warehouse sees it on Put away. Once the delivery is booked into your ERP, the order closes by itself. Use It arrived or Not coming to close an order by hand.
Unsent drafts from the order composer are listed too. Stokk does not count a draft as on order, so press It was sent if it went to the supplier, or Discard.