Reviewing a supplier order

Open a supplier on the supplier boardto see the order Stokk prepared, most urgent lines first. Stokk's quantity is already filled in. Change what you want and submit.

Reading a line

• File: a violet dot means the item has an item file (what you know about it). A grey dot means none yet. Click either to read or write it. Stokk reads item files on every check.
• Stokk: Stokk's check of the line. A change shows the old and new quantity and why; a ? is a question only you can answer. See Stokk's review.
• Signal: Empty, Runs out (before an order could arrive), Low, OK, or Slow? for items Stokk left out.
• Days left is how long the warehouse stock lasts today. After is how many days it will hold when this order lands. Coming is what is already on order.
• Sales 3m and Sales 12m are units sold at all locations. A green or red arrow marks an item selling clearly faster or slower than in the nine months before.
• Empty is how many of the stores that sell it have none.

Select a line and the bar under the grid explains its quantity in one sentence. Press Details (or the d key) for the chart with this order drawn in, the full arithmetic under Why this qty, its history, where it sits across locations, and its notes. Supplier fileat the top shows what you know about the supplier, with Stokk's suggested additions.

Changing the order

Type over any quantity. Stokk's number stays visible next to yours, and your changes are kept for the day if you leave the page. Set Mult. (the pack you order in) right in the grid and Stokk recalculates the line. Status closes or reopens an item at the warehouse; closed items are listed under Closed. Every column can be filtered and sorted, and View shows more columns, including sales for 1 and 6 months, the trend in percent and total stock.

Ordering less when cash is tight

At the bottom, Tops up to N days is the level Stokk fills the warehouse to. Press minus to order for 5 days less each time. Every line you have not typed into is recalculated, and the footer shows what you save and how much sooner the next order will be due. Fit to budget does the same from an amount: type what you can spend and Stokk finds the most days that fit. Stokk never cuts a line below what it needs to last until the order arrives.

If the supplier has a minimum order or a free freight level in supplier settings, the footer tells you how far below it you are.

Submitting

Submit order asks for the date you expect it at the warehouse and an optional note, then creates the purchase order. It counts as on order from then on. Send it to the supplier the way you usually do.