DK receiving file

DK has no way to receive goods over its connection, so Stokk makes the file you import instead. It comes from the supplier's invoice on the purchase order, so you never re-key a line.

Making the file

1. Upload the invoice on the order's Invoice tab (see Order confirmations and invoices) and fix any wrong matches first.
2. Click Build receiving file. It takes about half a minute.
3. Check the warnings and the new items, then Download CSV and import it in DK.

The invoice number, invoice date and due date are shown on top; click one to copy it into DK.

What Stokk does for you

• Quantities are in units: cases on the invoice are converted.
• Freight, pallets and surcharges are added to the unit prices in proportion to each line's value, so stock carries its landed cost, unless the supplier's rules say otherwise.
• The file adds up to the invoice total to the last decimal, which DK requires. Stokk nudges one to three prices by 0,0001 if rounding needs it and tells you which.
• Items the catalogue doesn't have yet get a SKU (the supplier's prefix plus their item number) and a description of at most 41 characters. You can edit both in the file before you download.

Warnings

Stokk warns about lines that need a look but never stops you: an item that is closed in DK, a SKU that seems to belong to another supplier's numbering, a barcode from a different manufacturer, a new SKU that already exists, or lines that don't add up to the invoice. Fix a wrong product with Change match on the invoice, then Rebuild.

Supplier rules

Each supplier has Receiving rules on its page under Purchasing → Suppliers: the SKU prefix for new items, and notes on how to read their invoices, such as which items come in cases or how their surcharge is carried. Stokk follows them every time, so add a rule whenever you correct the same thing twice.